Deputy Director of Records and Evidence

City of Elgin

Contact Information

Address:

Website:

• www.cityofelgin.org

Phone:

• 847-931-6049

Email:

• bennett_t@cityofelgin.org

Application Deadline:

• 07/28/23

Salary:

• $71,311 - $95,566

Sworn:

• 189

Population:

• 111,000

Position Details

DESCRIPTION:

Position is responsible for:

• Management of the Property Evidence Room and the Records Division which encompasses an array of tasks involving compliance with public requests for information pursuant to the Freedom of Information Act (FOIA)
• Storage, maintenance and dissemination of body worn camera recordings in compliance with department policy and applicable law
• In-take, storage, and destruction of items secured in the Property Evidence Room in compliance with department policy and applicable law
• Ensure completion of inspections, audits and inventories in compliance with department policy 

Delegates and monitors job assignments to ensure the smooth operation of the Records Division and the Property Evidence Room; executes a variety of tasks associated with legal deadlines, state compliance of records retention, National Incident Based Reporting System (NIBRS), and a subject matter expert of the police records information management system.

GENERAL DEFINITION AND CONDITIONS OF WORK:

• Manage FOIA requests; release information in accordance with FOIA guidelines and department policies; identify relevant documents and redact information as appropriate; ensure legal review by city attorneys and make corrections as suggested by city attorneys; and ensure information is provided to the requestor within the timeframe set forth in the FOIA Act. When needed, delegate tasks to ensure timely completion.
• Oversee the following tasks and manage workflows of Records Clerks to ensure timely completion and perform job functions, when needed:
• Records Management System
• Clerical
• As needed, assist Property Evidence Custodians 

For a complete list of job responsibilities and duties go to the posting at:

www.cityofelgin.org/job

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