Position Details
The City of Geneva is seeking a highly organized and detail-oriented Police Records Supervisor to lead our Records Division at the Geneva Police Department, following an upcoming retirement.
This is a managerial position that is responsible for supervising a 24/7 team of records specialists and ensuring the accuracy, confidentiality, and security of all police records. The ideal candidate will have a strong background in records management, excellent leadership skills, and a commitment to maintaining the integrity of law enforcement documentation.
Responsibilities Including but not limited to:
- Supervise, develop and direct staff in the Police Records Division.
- Analyze, coordinate and perform technical work to maintain various records management systems.
- Serve as the Department's FOIA Officer, respond to requests and apply redactions when appropriate.
- Act as a liaison with other governmental agencies, including Kane County Circuit Court Clerk, States Attorneys, ISP and local agencies.
- Serve as LEADS administrator for the Geneva Police Department, review and communicate daily briefing, perform system administrator duties and ensure up-to-date training of staff.
- Oversee and ensure accurate report and record processing and filing systems (both paper and electronic) as they pertain to arrests, accidents, warrants, fingerprints, racial profiling, etc.
- Process court orders for expungements, oversee staff to ensure accuracy and timeliness.
- Approve payroll, update and develop budget and supervise other internal, administrative processes pertaining to the Records Division.
- Ensure the highest level of customer service and professionalism for residents and visitors at the Geneva Police Department.
Knowledge, Skills and Abilities:
- Strong organizational skills to maintain accurate and up-to-date records.
- Proven leadership abilities, including exceptional communication skills, to supervise full and part-time employees on various shifts.
- Computer literacy and familiarity, or the ability to learn, various types of police software systems including LEADS, NIBRS, Aegis MSP, Live Scan, etc.
- Time-management skills and the ability to meet multiple deadlines without compromising accuracy and attention to detail.
- Exceptional communication skills with the ability to utilize discretion and tact when working with other agencies, divisions, internal staff and the public.
Qualifications:
- Ideal candidates will have a minimum of three (3) years' experience utilizing and managing various police database systems including Aegis MSP Records Management Software, and five (5) years of progressively responsible experience in a law enforcement environment.
- An associate level degree is preferred.
- Previous supervisory experience with performance management is highly desirable.
- The qualifications listed above are guidelines. Any combination of education, training and experience that can provide the required knowledge, skills and abilities to perform the essential functions on the job will be considered.
If you are looking to start your career at an established agency that offers a wide array of assignments and unique calls within a premier community, look no further.
Schedule:
This is a full-time position that works primarily day shift, Monday - Friday. There are times outside of the regular work window when this position may be needed. In those events, availability is required.
To Apply:
If you are ready to join the wonderful team at the Geneva Police Department and make a daily impact within our community, we invite you to apply!
Candidates can apply by sending a resume and application directly through:
Indeed
OR
To:
jobs@geneva.il.us
Please contact the HR Department if you require assistance applying.
The City of Geneva is an Equal Opportunity Employer.
